Below represent our production standards when producing Electronically Stored Information (ESI). Please note that these standards may change from time to time due to advancements in technology and improvements to workflows. Should you have any questions or concerns related to the specifications defined herein, then please contact our professional services team at [email protected]
All documents and ESI produced will be accompanied with document-level text files. The document-level text files will contain extracted text or OCR text where available. The accompanying text files or extracted text should include all un-redacted text within a document, unless documents are produced with redactions.
Documents produced with redactions shall be scanned using OCR technology. Redacted text will not be present in the document level text files.
The filename of each produced document-level text file will equal the ‘Production Beg Bates’ number and will have a corresponding path reference appearing in the ‘Text Path’ field of the load file.
A Concordance .DAT file will be provided to load metadata, natives, and extracted text. An opticon (.opt) file will be provided to load document images.
The production will be provided in the following structure:
[Production Volume Name]
All metadata fields provided below will be produced. Unless otherwise specified, any produced records which contain redactions will have metadata fields purged. Appendix A details which metadata fields will be purged.
| FIELD FIELD TYPE DESCRIPTION | EXAMPLE | REDACTION SCRUB | ||
| Production:: Begin Bates | Fixed-Length Text | Bates number for the first page of record. | ED000001 | ☐ |
| Production:: End Bates | Fixed-Length Text | Bates number for the end page of record. | ED000005 | ☐ |
| Production:: Begin Attachment | Fixed-Length Text | Bates number for the first page of the first record in a family group. This field is also populated for documents with no family members. | ED000001 | ☐ |
| Production:: End Attachment | Fixed-Length Text | Bates number for the last page of the last record in a family group. This field is also populated for documents with no family members | ED000005 | ☐ |
| Custodian | Single Object | The custodian associated or assigned to the record during processing. | Doe, John | ☒ |
| All Custodians | Multiple Object | All custodians of a record. | Doe Jane; Doe, John | ☒ |
| Author | Fixed-Length Text | The author of a record. | Doe, Jane | ☒ |
| Email From | Fixed-Length Text | The name and email address of the sender of an email message. | Doe, John [[email protected]] | ☒ |
| Email To | Long Text | The name and email address of the recipient of an email message. | Doe, John [[email protected]] | ☒ |
| Email CC | Long Text | The name(s) and email address(es) of the Carbon Copy recipient(s) of an email message. | Doe, John [[email protected]] | ☒ |
| Email BCC | Long Text | The name(s) and email address(es) of the Blind Carbon Copy recipient(s) of an email message. | Doe, John [[email protected]] | ☒ |
| Email Subject | Long Text | The subject of an email message. | RE: Our trip | ☒ |
| Primary Date/Time | Date/Time | Date taken from Sent Date, Received Date, or Last Modified Date in the order of precedence. | 4/22/2021 12:00 PM | ☒ |
| Sort Date/Time | Date/Time | For parent documents, the field is populated with the Primary Date/Time value. For child documents, the field is populated with the Sort Date/Time of the parent document. All documents in a family will therefore have the same Sort Date/Time value, keeping family members together when sorting on this field. | 4/22/2021 12:00 PM | ☒ |
| Email Sent Date/Time | Date/Time | The date on which an email message was sent. | 4/22/2021 12:00 PM | ☒ |
| Email Received Date/Time | Date/Time | The date on which an email message was received. | 4/22/2021 12:00 PM | ☒ |
| Created Date/Time | Date/Time | The date on which a record was created. | 4/22/2021 12:00 PM | ☒ |
| Last Modified Date/Time | Date/Time | The date at which the record was last modified. | 4/22/2021 12:00 PM | ☒ |
| Source Path | Long Text | Original path to the source record. Includes path up to and including internal path of containers. | watson-k\KWATSON (Non- Privileged)\Watson, Kimberly\TW Weekly Report | ☒ |
| All Paths/Locations | Long Text | Contains the original paths to the source record as collected from each custodian. Includes path up to and including internal path of containers. | watson-k\KWATSON (Non- Privileged)\Watson, Kimberly\TW Weekly Report | ☒ |
| File Name | Fixed-Length Text | The file name of the record. | Manual of Standard Procedures | ☒ |
| File Extension | Fixed-Length Text | The extension of the record. | MSG | ☒ |
| File Size | Decimal | The file size (in bytes) of a produced record. | 2 | ☒ |
| Relativity Native Type | Fixed-Length Text | The type of native file loaded into the system. The system assigns this value. | Microsoft Excel 97-2003 Worksheet | ☒ |
| Record Type | Single Choice | The single choice field that indicates that the record is an Email, Edoc, or Attach. | Edoc | ☒ |
| Unified Title | Long Text | The title of the record. For emails, this is the subject line. For non-emails, this is any available title. | Manual of Standard Procedures | ☒ |
| MD5 Hash | Fixed-Length Text | Identifying value of an electronic record that can be used for deduplication and authentication generated using the MD5 hash algorithm. | 21A74B494A1BFC2FE21 7CC274980E915 | ☒ |
| Confidential | Single Choice | The confidential designation for the record as branded on an image. | Highly Confidential | ☒ |
| Conversation Index | Long Text | The hexadecimal number assigned to each Microsoft email. | 01C1322D942305D078 212E634ABD8040BBC | ☒ |
| Production::Has Redactions | Yes/No | Identifies documents that are redacted. | Yes | ☐ |
| Production::Image Count | Whole Number | The image page count of the produced record. | 21 | ☒ |
| Text Precedence | Long text | Relative record path of document level text records. | \\VOL001\TEXT\1215.TX T | ☐ |
| FILE_PATH | Long text | Relative record path of native records. | \\VOL001\NATIVES\121 5.XLSX | ☐ |
This documentation is not an all-inclusive list of all settings and options available during data processing, but does detail many common processing specifications for ESI. Please reach out to our professional services team should you require any additional information related to the processing specifications for your project.
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